Effective Date: August 31, 2025
Last Updated: August 31, 2025
Club GT Events Ltd is committed to protecting your privacy and personal data. This Privacy Policy explains our data processing practices, your rights regarding your personal information, and how we comply with UK GDPR and Data Protection Act 2018. If you have any requests concerning your personal information or queries regarding our data processing, please contact us at:
Email: hello@clubgtevents.com
Phone: +44 (0) 20 3151 4567
Post: Club GT Events Ltd, 101 Derwent Road, London, N13 4QA, UK
Company Details:
Club GT Events Ltd
Registered Office: 163 Albert Road, London, N22 7AQ, U.K.
Registered in England with Company No: 5677861
We collect information that you provide to us directly, including:
Contact Details: Name, email address, phone number, postal address
Membership Information: Membership level, preferences, Club GT member status
Event Information: Event registrations, dietary requirements, accessibility needs, transportation preferences
Payment Information: Details necessary for processing membership fees and event payments
Communication Records: Correspondence with our team, feedback, and customer service interactions
We may collect information about your use of our website and services, including:
Website Usage: Pages visited, time spent on site, browser type, IP address
Device Information: Device type, operating system, unique device identifiers
Cookies and Analytics: We use cookies to improve your experience and analyze website performance
We process your personal data for the following purposes:
Event Management: Processing event registrations, managing bookings, coordinating logistics
Membership Services: Managing membership applications, processing payments, providing member benefits
Customer Support: Responding to inquiries, providing assistance, resolving issues
Administrative Communications: Sending confirmations, updates, important notices about our services
Event Notifications: Information about upcoming Club GT events and experiences
Membership Updates: News about membership benefits, exclusive offers for members
Newsletter: Updates about Club GT activities, travel insights, and company news
Promotional Content: Offers for Club GT merchandise, partner benefits, special promotions
Record Keeping: Maintaining records as required by law
Safety and Security: Ensuring the safety of participants at our events
Financial Compliance: Meeting accounting and tax obligations
We process your personal data based on:
Contract: To provide services you’ve requested (events, membership)
Legitimate Interest: To improve our services and communicate important information
Consent: For marketing communications and optional services
Legal Obligation: To comply with applicable laws and regulations
Under UK GDPR, you have the following rights:
Access: Request a copy of your personal data we hold
Rectification: Request correction of inaccurate or incomplete data
Erasure: Request deletion of your personal data (where legally possible)
Portability: Receive your data in a machine-readable format
Restriction: Request limitation of processing in certain circumstances
Objection: Object to processing based on legitimate interests or for marketing purposes
Opt-out: You can unsubscribe from marketing communications at any time
Email: Use the unsubscribe link in our emails or contact hello@clubgtevents.com
Phone: Call +44 (0) 20 3151 4567 to update your preferences
Post: Write to us at 101 Derwent Road, London, N13 4QA, UK
We may share your information with:
Service Providers: Trusted partners who help deliver our services (hotels, transport providers, payment processors)
Event Vendors: Suppliers necessary for event delivery (restaurants, activity providers, local guides)
Professional Advisors: Legal, accounting, or consulting services when required
Regulatory Authorities: When required by law or to protect our legitimate interests
Contracts: All third parties are bound by strict data protection agreements
Location: Data may be processed in the UK or other countries with adequate data protection
Security: We implement appropriate technical and organizational measures to protect your data
Sell Your Data: We never sell your personal information to third parties
Spam: We don’t send unsolicited marketing to non-consenting individuals
Share Unnecessarily: We only share data when essential for service delivery
Encryption: Sensitive data is encrypted in transit and at rest
Access Controls: Limited access to personal data on a need-to-know basis
Regular Updates: We regularly update our security measures and protocols
Staff Training: All staff receive data protection training
Event Data: Retained for 7 years after event completion for safety and legal purposes
Membership Data: Retained while membership is active plus 7 years for financial records
Marketing Data: Retained until you withdraw consent or we determine it’s no longer needed
Website Analytics: Anonymized data retained for up to 2 years
We use cookies and similar technologies to:
Essential Functions: Enable basic website functionality
Analytics: Understand how visitors use our website (Google Analytics)
Preferences: Remember your settings and preferences
Marketing: Deliver relevant content and measure campaign effectiveness
You can manage cookie preferences through your browser settings or our cookie consent tool.
When we transfer data outside the UK/EEA, we ensure appropriate safeguards are in place:
Adequacy Decisions: Transfers to countries with adequate data protection
Standard Contractual Clauses: EU/UK approved contract terms with service providers
Certification Schemes: Partners with recognized data protection certifications
Our website may contain links to external websites not controlled by Club GT Events Ltd. We are not responsible for the privacy practices of these sites. We recommend reviewing their privacy policies before providing any personal information.
Our services are intended for adults (18+). We do not knowingly collect personal information from children under 16 without parental consent. If you believe we have inadvertently collected such information, please contact us immediately.
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will:
Notify You: Provide notice of material changes via email or website notification
Effective Date: Updated policies take effect 30 days after notification
Archive: Previous versions available upon request
Email: hello@clubgtevents.com
Phone: +44 (0) 20 3151 4567
Post: Data Protection Officer, Club GT Events Ltd, 101 Derwent Road, London, N13 4QA, UK
Website: www.clubgtevents.com
Facebook: www.facebook.com/clubgtevents
Email: kevin@clubgtevents.com
If you’re not satisfied with our response to your data protection concerns, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk or by calling 0303 123 1113.
By using our services, you agree to these terms and our privacy practices as outlined above.
Events: We provide luxury automotive travel experiences and events
Membership: We offer various membership tiers with associated benefits
Quality: We strive to deliver exceptional service but cannot guarantee specific outcomes
Payment: Invoices are payable within terms specified
Cancellation: Subject to our cancellation policy provided at time of booking
Refunds: Processed according to terms agreed at time of purchase
Our liability is limited to the extent permitted by law. We recommend appropriate travel insurance for all participants.
Club GT Events Ltd – Creating extraordinary automotive adventures since 2005.
This document was last updated on August 31, 2025, and is governed by English law.
© 2026. Website built by WDA Automotive
